Clinic Cleaning Documentation and Record-Keeping
What cleaning documentation needs to look like depends on the kind of practice you run.
For general practices, the reference point is the RACGP Standards for general practices. Allied health and specialist practices sit outside those Standards, and their requirements vary. This page covers what the RACGP Standards do and don't say about cleaning for general practice, and what OXTON documents on its own initiative — which is the same whatever the setting.
Where cleaning sits in the RACGP Standards
Under the RACGP Standards for general practices (5th edition), infection prevention and control is Criterion GP4.1. One of its indicators is that the practice has a written, practice-specific policy outlining its infection control processes.
The guidance accompanying that criterion sets out what the policy must contain, and environmental cleaning of clinical and non-clinical areas of the practice is on that list.
That is the connection between cleaning and the Standards for a general practice. The policy belongs to the practice, and it needs to address cleaning.
The RACGP has since released a 6th edition and accreditation arrangements are transitioning. Which edition applies to your next assessment is a question for your practice and your accrediting agency — not something a cleaning contractor should assert.
What the criterion doesn't say
This is worth being precise about, because it is often overstated.
The criterion doesn't specify a cleaning schedule or frequency. It doesn't require a cleaning log, or a record of each cleaning visit. And it doesn't mention cleaning contractors.
There is a documented-evidence requirement in GP4.1, but it applies to the reprocessing of sterilised instruments — not to environmental cleaning.
OXTON is not RACGP approved or accredited, and does not provide accreditation advice.
What OXTON documents, and why
OXTON's record-keeping is its own operational system. GP4.1 does not require a contractor to maintain per-visit cleaning records.
OXTON uses a written Scope of Works to record the areas covered, the tasks in each and the agreed frequency.
OXTON's process provides for a site servicing checklist to be completed at each visit, recording areas serviced, tasks completed, start and finish time, and anything that couldn't be completed and why.
Where corrective action is required, the issue and the action taken are documented and followed through to completion.
Those records exist so a practice can keep them alongside its own documentation if it chooses. They are OXTON's records of OXTON's work. They don't substitute for your practice's policy, and they don't satisfy any part of the Standards by themselves.
What stays with your practice
OXTON doesn't advise on accreditation, infection prevention policy or clinical governance. Those stay with the practice.
OXTON's infection control and clinical cleaning procedure is an internal operating document and is not offered as accreditation or clinical-governance advice.
Medical and allied health clinic cleaning sets out how OXTON works in clinical environments.
Getting a quote
Wherever possible, a quote starts with a walk-through of your site, so the price reflects what your workplace actually needs. Site inspections and quotes are free, with no obligation to proceed.